Job Description
- • Drive the full event pipeline: handle incoming inquiries, prepare quotes and proposals, send contracts, issue invoices, and manage follow-ups.
- • Be the primary point of contact for clients throughout the event cycle
- • Coordinate with vendors, venues, contractors, and internal teams to confirm logistics, timelines, and deliverables.
- • Build and maintain detailed event timelines and run-of-show documents so every stakeholder knows exactly what's happening and when.
- • Manage and keep the CRM up-to-date: leads, pipelines, client records, follow-up reminders, and event status.
- • Track inventory, supplies, and equipment needed per event. Stay ahead of what's required so nothing is missing day-of.
- • Manage inbox, scheduling, meeting notes, and day-to-day administrative tasks that keep the operation running smoothly.
- • Support business development during slower seasons: lead sourcing, outreach, and light marketing coordination as needed.
- Desired but not required:
- • Background in a specific event vertical: weddings, corporate, AV/production, food & beverage, or similar.
- • Experience building internal systems and SOPs from scratch in a growing business.
Key Requirements
- • Minimum of 1 year experience in event coordination, event administration, or event operations, end-to-end, not just day-of execution.
- • 2+ years working with clients based in the US, UK, Canada, or Australia.
- • Must speak and write fluent English
- • Proficiency with CRM platforms and event management tools; ability to learn new systems quickly.
- • Bonus points if you have experience in catering, desserts, alcohol, or food service events.
- • Reliable internet connection with a backup; ability to work scheduled remote hours consistently. (Minimum: Download Speed +20 MB / Upload Speed 5 MB)
- • A Computer:
- • At least 8GB of RAM and an Intel Core 8th generation processor or higher, or AMD Ryzen 2000 series or higher.
- • Operating system: Windows 11 or higher / macOS 13 or higher
- • Working camera and microphone
Role Responsibilities
- • Drive the full event pipeline: handle incoming inquiries, prepare quotes and proposals, send contracts, issue invoices, and manage follow-ups.
- • Be the primary point of contact for clients throughout the event cycle
- • Coordinate with vendors, venues, contractors, and internal teams to confirm logistics, timelines, and deliverables.
- • Build and maintain detailed event timelines and run-of-show documents so every stakeholder knows exactly what's happening and when.
- • Manage and keep the CRM up-to-date: leads, pipelines, client records, follow-up reminders, and event status.
- • Track inventory, supplies, and equipment needed per event. Stay ahead of what's required so nothing is missing day-of.
- • Manage inbox, scheduling, meeting notes, and day-to-day administrative tasks that keep the operation running smoothly.
- • Support business development during slower seasons: lead sourcing, outreach, and light marketing coordination as needed.
- Desired but not required:
- • Background in a specific event vertical: weddings, corporate, AV/production, food & beverage, or similar.
- • Experience building internal systems and SOPs from scratch in a growing business.
Remuneration & Benefits
- • Effective immediately:
- 7 paid company holidays
- Company social events & game nights
- Bi-monthly team training
- • After 3 months:
- 1 local holiday choice per year
- $100/year professional development allowance
- One-time $50 workspace reimbursement
- 10 days PTO / 3 sick days per year
- • After 1 year:
- Healthcare reimbursement up to $50/month (eligible expenses)
- An additional one-time $50 workspace reimbursement
- Possible year-end bonus (company discretion)
